Tomorrow is Independence Day and all across the US people will be celebrating and enjoying a federal holiday, as they commemorate the adoption of the Declaration of Independence. There will be fireworks, parades, barbecues, carnivals, picnics, concerts, and family reunions, all to remember one of the world's most important documents.
Now, while your work email chain is unlikely to contain any document attachments that compare to the importance of this US national treasure, it's great to know that Microsoft appreciates the value of your documents and the benefits of speedy and easy document collaboration. It is with this in mind that Microsoft has introduced its latest features to Outlook email client for enhanced document collaboration. You can now edit a document straight from Outlook Web App, and attach this edited document to an email response in just a few simple clicks! Here is the breakdown.
Side by Side Viewing
The first great feature for enhanced collaboration is the side by side view of document attachment and email, which just as it suggests, allows you to view both your document and email content side by side. No more switching back and forth to get all the info you need. This view is compatible with various file types including Office file types, PDF's and most picture types.
That's right, now you can just click edit a copy and you are making changes! A new editable copy of the attachment you received is created and renamed with your name at the end of the filename, for example, "Independence Day Party Plan (Ralph James).pptx." This way, you can differentiate the new copy of the file from the original one. This new copy of the attachment is live, and any changes you make are automatically saved.
The new version of your file is automatically created and stored in a draft Reply-All email too, so that when it's time to send your revisions on their merry way, there is no more wasted time in re-attaching your newly edited version.
As if editing documents in Outlook Web App wasn't enough, Microsoft have also thrown in some nice improvements to user experience by making attachments in the attachment well look bigger and better than ever before. And in addition to all of this you can now download multiple attachments at once in the form of a single zip file. Talk about making document collaboration easy!
Email is a massive part of business today and it's nice to see Microsoft paying attention to user needs and providing the tools to support more collaborative working. We hope you like it as much as we do, and of course, Happy 4th of July!